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Every step of the process. One connected solution.

Read the case study
100% elimination of paper and spreadsheets
100% interactions logged and auditable
100% of Board members preparing digitally
1 complete and secure system of record

High stakes decisions often depend on spreadsheets or other processes unfit for purpose

Decisions that must stand up

Every parole decision needs to be fair, well documented and easy to explain if it is ever challenged.

Slow, manual preparation

Putting together Board packs by hand takes time, and late documents are easy to miss before a hearing.

A heavy load on the Secretariat

Scheduling, chasing actions and keeping track of thousands of matters is hard, especially when someone is on leave.

Connect for Parole Boards is a comprehensive system of record designed to support defensible decisions, complete auditability, and stronger compliance, while easing the workload for Secretariat staff and Board members.

Secure yet flexible, it manages every critical process across the parole lifecycle: governance of parole applications and recalls, rostering and scheduling, running decision-making meetings, tracking offender details, and capturing Board decisions.

Connect for Parole Boards can integrate seamlessly with legacy and third-party systems of record, or operate as a Board's sole, independent system of record.

Set up around the way your board works

  • Your meetings and actions at a glance

    See every meeting you're rostered to, synchronised with your Outlook calendar.

  • Read case files online

    Open every document for a hearing in one secure viewer, in any order you like. Unread and newly added documents are highlighted, so you know exactly what's changed.

  • Notes and highlights

    Add private notes on any page, and share notes with other Members attending the same meeting.

  • Work on documents together

    Draft considerations or letters together with SharePoint integration, with the final copy saved to the case file.

  • Log member availability in advance

    Online functions to provide visibility for future rostering, and log leave.

Board Members Portal

Secure by design

 

The right access

Members and staff only see what they need for their role. Confidential files stay separate.

 

 

A reliable, official record

Board documents are locked once a meeting closes, so the record can't be changed later.


 

A record of every action

Every change, publication and decision is saved with who did it and when.


 

Data kept safe and local

Information is protected in the cloud and can be stored in your own country.

Use on its own, or alongside what you already have

Connect can run as your board's standalone system of record, or share information with the systems you already use. Either way, it's set up around the way your board works.

Option 1

On its own

Board Members

Secretariat

Optimation Connect Your board's only system
Everything from application to decision is kept securely in Connect. No other system needed.
Option 2

Alongside your existing systems

Board Members

Secretariat

Optimation Connect Shares information with the systems you already use
Your offender management system
Outlook, Teams and Word

Your process your rules

Steps, approvals and reminders match how your teams already work.

More than Parole

Manage judicial reviews, information requests and other legal matters in the same place.

Looks like yours

Your logo, colours and branding throughout.

Ask questions of your board's own information

Optional module

Insight and Analytics

Ask questions in everyday words and get answers straight away. Spot where matters slow down, how outcomes vary, and common themes across reports and written reasons.

Optional module

Help Assistant

Ask how to do something in Connect and get an answer based on your board's own approved guides and procedures. Great for new staff and Members who only log in now and then.

Connect with our experts

Let's discuss how we can collaborate, leveraging technology for impactful results, empowering both individuals and communities.

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